NCAA rules state that all alumni, friends, and employees of the University are categorized as "representatives of athletics interests." The NCAA stipulates that once an individual has been identified as a representative or "booster/donor" of the University's athletics programs, he or she retains this status forever even if the individual is no longer associated with the athletics program. Furthermore, the NCAA states that it is possible to be a representative of athletics interest at more than one university at the same time.
A representative of athletics interests is anyone who has ever:
As a representative of athletics interests (booster/donor), you may not:
NCAA rules stipulate that a prospective student-athlete is a person who has started classes for the ninth (9th) grade, regardless of his/her athletics ability and/or participation.
Note: In the sport of men's basketball, an individual becomes a prospective student-athlete when he enrolls in classes for the seventh (7th) grade.
As a representative of athletics interest you are not permitted to contact any student-athlete or the family member/guardian of a student-athlete who is or has enrolled at another institution for the purposes of recruiting and/or to determine the possibility of transferring to UT. The same rules apply to these students as they do for prospective student-athletes.
The NCAA defines an extra benefit as any special arrangement by an institutional employee or a representative of the institution's athletics interest ("booster/donor") to provide a student-athlete (or a student-athlete's relative or friend) a benefit that is not generally available to other UT students and their relative and/or friends. Therefore, please be aware of the following:
The University of Tennessee is required by the NCAA to notify boosters of consequences regarding rules violations. Boosters found in violation of NCAA rules are subject to losing benefits and privileges, including but not limited to disassociation from the University of Tennessee and/or loss of ticket privileges.
University of Tennessee student-athletes are often asked to participate in promotional activities (e.g., speaking engagements). However, a student-athlete's involvement in a promotional activity is also subject to specific NCAA rules and is limited to institutional, charitable, educational and/or nonprofit activities.
Groups interested in requesting a student-athlete's involvement in promotional activities must complete the request form. Requests will be reviewed on a case-by-case basis.
A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a non-institutional charitable, educational or nonprofit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:
The Tennessee Compliance Office will periodically release self-reported NCAA violations. The following is an account of recent self-reports:
|Bylaw(s)||Summary||Corrective Actions Taken|
|Volleyball – Oct. 30, 2013|
|14.1.10||Two male practice players were permitted to practice prior to signing the required NCAA Drug Test Consent Form.||Practice players completed all paperwork; assistant coach issued a letter of admonishment; rules education; evaluation of the male practice player process|
|Men's Tennis – Oct. 3, 2013|
|22.214.171.124.1.4; 11.7.4||Associate head coach permitted current men's tennis student-athletes to hit with an outside consultant subsequent to receiving information from the complaince office regarding the impermissibility of outside consultants.||Associate head coach suspended for one week; men's tennis delayed the beginning of their non-championship segement for four days (a 2-for-1 penalty); letter of warning issued to head coach and letter or reprimand issued to associate head coach|
|Swimming – Sept. 30, 2013|
|126.96.36.199||Swimming staff allowed student-athletes to send impermissible notecards to PSAs subsequent to their official visits.||No in-person, on or off-campus contact with involved PSAs for 30 days; No telephone calls to the involved PSAs for 60 days and ruled education|
|Volleyball – Sept. 24, 2013|
|188.8.131.52; 184.108.40.206; 13.11.1; 220.127.116.11.1||Violation A: Volunteer coach mentioned a HS team and PSA in posts on Twitter.
Violation B: volunteer coach played a co-ed doubles tournament with a PSA, which constituted a impermissible tryout.
|Rules education with the volunteer coach on use of social media; permissible duties; limitations on contacts with PSA and compliance office contact information; created a volunteer coach document to be completed by all volunteer coaches; prohibited the volunteer coach from sending out volleyball-related social media messages for the remainder of the academic year; following the discovery of the second violation, the compliance office issued a verbal reprimand to the volunteer coach; a letter of reprimand to the volunteer coach; volunteer coach was suspended for six practices|
|Swimming – Sept. 17, 2013|
|18.104.22.168||Swimming coach responded to a text message from the parent of a PSA while the PSA and family were on an official visit.||Coach not permitted to make telephone contact with any PSA for 14 consecutive calendar days; entire coaching staff may not call of send general correspondence to the involved PSA for 30 consecutive calendar days; letter or reprimand to the coach; rules education regarding communication with a PSA and their parents|
|Media Relations – Aug. 22, 2013|
|22.214.171.124||The "Tennessee Update" section of utsports.com contained impermissible links to noninstitutional websites.||Links immediately removed; rules education provided to media relations staff|
|Football – Aug. 22, 2013|
|126.96.36.199 a-5||PSAs received general correspondence with an address label which causes the envelope to exceed the number of permissible logos.||Football staff will not send general correspondence to PSAs receiving an impermissible envelope for two weeks; rules education for football staff concerning genreal correspondence.|
|Men's Basketball – July 30, 2013|
|188.8.131.52||PSA was permitted to make an unofficial visit during the month of July, contrary to NCAA legislation||Letter of admonishment for involved compliance staff member; declared PSA ineligible-will seek reinstatement; rules education regarding the July recruiting period in MBB|
|Women's Basketball – June 27, 2013|
|13.8.1||While accompanying a PSA on an official visit, HS coach of a PSA was impermissibly provided transportation and meals.||Letter of admonishment to involved staff members; rules education regarding entertainment of HS coaches; HS coach repay benefit of $98.70 to charity of their choice; WBB staff precluded from recruiting PSAs attending coach's HS.|
|Swimming – May 2, 2013|
|184.108.40.206||Subsequent to being hired by Tennessee, an assistant coach continued calling and texting PSAs from club team where assistant coach had previously worked||Reinstatement; admonishment; rules ed; The involved institutional staff member(s) shall not be permitted to make telephone contact with any prospective student-athlete for the 14 calendar days immediately following discovery of the violation. The institution shall not be permitted to make telephone contact, send recruiting materials (per NCAA Bylaw 13.4.1), or send permissible electronic transmissions (per NCAA Bylaw 220.127.116.11) to the prospective student-athlete involved in the violation for the 30 calendar days immediately following discovery of the violation.|
|Women's Basketball – April 25, 2013|
|16.5.2||Student-athletes were provided per diem exceeding permissible amount by $3||Repayment of the benefit to a charity of SA's choice|
|Football – April 16, 2013|
|18.104.22.168||Non-qualifier, junior college PSA was permitted to make unofficial visit during first year of enrollment at junior college.||Rules Ed and counting as one of three permissible off-campus contacts with SA|
|Men's Tennis – March 22, 2013|
|22.214.171.124 & 13.6.8||Repayment of the benefit to a charity of PSA's choice||Coach mistakenly purchased breakfast for PSA and PSA's father. The coach did not realize purchasing the meal initiated the 48-hour period for an official visit which was scheduled to begin around noon. The official visit exceeded the permissible 48 hours by two hours.|
|Football – March 20, 2013|
|126.96.36.199||While on an unofficial visit, PSA, of his own volition, attended an off-campus meal intended for official visitors only. This caused the football staff to exceed the permissible number of off-campus contacts.||Rules education for involved staff members|
|Volleyball – March 12, 2013|
|13.10||A member of the volleyball staff posted pictures of PSAs attedning camp on the volleyball Facebook page, thus publicizing visits by PSAs.||Pictures removed; rules education with staff|
|Swimming – March 12, 2013|
|13.10||A member of the coaching staff was asked to write a weekly article for Swimming World magazine. The weekly âAsk a Coachâ column allows anyone that reads the magazine to submit swimming-related questions to the magazine to be answered by a swim coach. Coach agreed to write an article each week that would consist of a response to the questions fielded. Anyone that submits a question is not required to give personal information but one PSA revealed he is a junior.||Prohibition from contributing to Swimming World Magazine; rules education; letter of admonishment|
|Women's Basketball – Jan. 23, 2013|
|188.8.131.52||Coach created personalized recruiting aids (notebooks) and placed them in PSA's hotel room||Reinstatement request; Admonishment; Rules education|
|Baseball – Jan. 14, 2013|
|184.108.40.206||Strength coach conducted workout within a week of the fall final exam period||Two-for-one reduction in CARA for the first week of the Championship segment; Rules education and letter of admonishment|
|Men's Swimming – Jan. 9, 2013|
|13.10.2||Retweeted about a PSA during a competition on campus||Admonishment; Rules ed; Ban from Twitter for a week|
|Women's Swimming – Dec. 13, 2012|
|220.127.116.11||Sent recruiting materials to a junior.||Prohibited contact and phone calls|
|Football – Dec. 5, 2012|
|18.104.22.168.1.1||Football administrative intern provided coaching to SA's during a football game.||Admonishment; Rules ed; Withheld from attending practice for one week|
|Men's Basketball – Oct. 23, 2012|
|22.214.171.124.1||SA's received impermissible personal grocery shopping services over the course of Summer I and Summer II, 2012.||Admonishment; Rules ed; Repayment of benefit to charity of SA's choice|
|Registrar's Office / Track and Field – Oct. 16, 2012|
|126.96.36.199.1||SA was inadvertently cleared to receive financial aid by the institution's certifying officer. SA subsequently received impermissible financial aid prior to being certified by the NCAA Eligibility Center.||Rules education and letter of reprimand|
|Track and Field – Oct. 10, 2012|
|188.8.131.52||SA received payment for lessons given at institutional facility.||Rules ed for student; Repayment of benefit to charity of student's choosing|
|Media Relations – Sept. 24, 2012|
|184.108.40.206.2.1||Printed football media guide exceeded the NCAA prescribed page limit.||Rules education; Collecting of all undistributed guides|
|Men's Basketball – Sept. 21, 2012|
|220.127.116.11.2 and 13.11.1||Individual skill instruction was conducted in front of a general audience prior to a football game. Subsequent to the skill instruction, PSA's making official visits were permitted to shoot on the court while the coaches were present.||Admonishment; Rules ed for coaches and university staff members involved in decision to open concourse of TBA|
|Men's Basketball – Aug. 30, 2012|
|18.104.22.168||Alleged inconsistent camp registration process. Specifically, the NCAA Basketball Focus Group declared a secondary violation occurred in men's basketball because the team camp registration process was different than all other camps.||None|
|Football – July 19, 2012|
|22.214.171.124.1-2 and 126.96.36.199.3.1||6 SAs participated in countable athletically related activities beyond the temporary certification period prior to being certified as qualifiers||SAs withheld from one day of comparable activity for every four days over the permissible period; Compliance Office must henceforth communicate temporary certification periods directly to the coaches|
|Football – July 12, 2012|
|13.10.5||Football recruiting office maintained Twitter page that re-tweeted a post by PSA||Rules education for involved personnel; post deleted|
|Football – July 5, 2012|
|188.8.131.52.1 or 184.108.40.206.1||SA received impermissible typing services for one page paper from academic counselor||Rules Education; Letter of admonishment to academic counselor; SA repaid cost of the benefit received to charity|
|Softball – May 4, 2012|
|17.1.9(b)||Team inadvertently rescheduled a postponed game during a final exam period without submitting a waiver||Institution will not request a waiver of SEC Bylaw 17.1.9(b) for the sport of softball for two years|
|Women's Basketball – April 25, 2012|
|220.127.116.11||Fans paid for a SA's meal without her knowledge, and she did not pay them back||SA donated $15 to the charity of her choice|
|Men's Swimming – Feb. 13, 2012|
|10.3||SAs placed bets on professional and collegiate sports besides their own||Rules education to all SAs on sports wagering; SAs ineligible for team activities for the remainder of the year|
|Women's Volleyball – Feb. 13, 2012|
|13.4.1||A member of the coaching staff responded to an email received from PSA prior to the permissible time to send recruiting correspondence to PSA||Rules Education; No correspondence with PSA for 60 days after first permissible date of correspondence; education on compliance system software blocking emails outside of permissible period|
|Men's Track and Field – Feb. 9, 2012|
|18.104.22.168||A member of the coaching staff had eight telephone contacts with PSA without receiving adequate permission to contact from PSA's prior institution||28-day ban on recruiting phone calls for coach; Rules Education; Letter of Admonishment; no telephone contact with involved PSA for 60 days|
|Women's Track and Field – Jan. 17, 2012|
|22.214.171.124||A member of the coaching staff had telephone contact with two PSAs, who were SAs at a four-year college, prior to receiving written permission to contact from their current institution||30-day ban for coach from telephone contact with any SA; SAs declared ineligible to participate at institution; letter of admonishment to coach; rules education|
|Media Relations – Sept. 13, 2011|
|126.96.36.199.2||Office sent a press release to local media to inform them of individual skill instruction in men's basketball and an interview opportunity||Rules education to Media Relations Office and all head coaches; letter of admonishment|
Last Updated: 11.26.13
This policy applies to all memorabilia, autographs, and charitable requests. Student-athlete autographs are not available by request but may be obtained at fan days, after select home events or other special events. Autograph items are available to IRC 501(c) (3) charitable organizations that register with the University and provide the required documentation.
Requests made through Marketing, Development, Ticket Office, individual sport offices and/or any other department entity are not acceptable. However, autograph items may not be available while the sport is in season and are subject to availability the rest of the year.
Due to the exceptionally large demand, requests for autographs made by individuals of the general public will not be fulfilled. Individual autographs may be obtained at Fan Day, Big Orange Caravan events, and other public signing events to be announced.
In lieu of autograph requests, individuals may purchase limited edition signature series balls and other items through volautographs.com.
Memorabilia, autograph, and other charitable requests are limited to those organizations that qualify under IRC 501(c) (3). Further, all requests will be limited to those charity organizations that are approved online by the Tennessee Athletics Compliance Office.
Charitable organizations are limited to one item per year, subject to availability.
Requests from charitable organizations are not guaranteed to be filled. The Tennessee Athletics Department is asked to support thousands of worthwhile charitable causes and events each year. Every effort is made to accommodate as many requests as possible. However, due to the number of requests the department receives on a monthly basis, all requests that fit the guidelines will not be accommodated.
Requests filed during the season are unlikely to be fulfilled, so all requests should be made as early as possible.
Autographs are only available on items purchased from the University. This allows coaches to sign ahead and attempt to maintain an inventory as well as eliminating the potential for lost goods. Items sent to the Athletics Department to be autographed will be marked "return to sender" and placed in the mail at the sender's expense. The University is not responsible for items shipped or mailed to the Athletics Department.
501(c) (3) organizations must complete the Donation Request Form.
Requests cannot be accepted by Marketing, Communications, Ticket Office, individual sport offices or any other department entity. Items will be returned if sent to departments or individual sport offices.
At this point, an employee will review the documentation and approve or send a note of deficiency to the applicant. Once approved, the request will be placed in a queue waiting for an item to become available. When an item is available, an employee will contact the organization to request payment for the ball. Upon receipt of payment, the ball will be shipped. Again, no request is guaranteed.